Introduction

The Gifted Organisation Limited takes your right to privacy seriously and we want you to feel comfortable using this web site. This privacy policy deals with personally-identifiable information (referred to as “data”) that may be collected in this site. This policy does not apply to other entities that are not owned or controlled by The Gifted Organisation Limited, nor to persons that are not employees or agents of The Gifted Organisation Limited, or that are not under The Gifted Organisation Limited’s control. Please take time to read this site’s terms of use below.

1. Privacy Commitment

The Gifted Organisation Limited is committed to safeguarding your privacy online. We will only collect, store and use your personal information for specific purposes. We use your personal information to support and enhance our relationship with you. We only share your personal information in accordance with the Data Protection Act 1998 & 2018 and other applicable laws. Your use of this website and any disclosure of personal information via the website signifies your consent to us collecting and using personal information about you in accordance with this Privacy Statement.

You acknowledge that the Internet is not a 100% secure medium for communication and, accordingly, we cannot guarantee the security of any information you send to us (or we send to you) via the Internet. We are not responsible for any damages which you, or others, may suffer as a result of the loss of confidentiality of such information.

2. Data Protection Statement

Keeping your data secure is very important to us. By providing your personal details you agree to allow The Gifted Organisation Limited to contact you either on the basis of the consent you have given us or for our Legitimate Interests in accordance with current data protection regulations. We will never make your personal data available for marketing purposes to external individuals or organisations. For more information email info@thegifted.org.uk

HOW WE COLLECT INFORMATION ABOUT YOU

We collect personal information each time you are in contact with us. For example when you become a volunteer, make a donation, book into an event or programme, request a resource or send us an email.

WHY WE COLLECT INFORMATION ABOUT YOU

We collect information about you for the following reasons:

• To provide you with information about events and resources and to tailor this kind of information according to your location and expressed interests.
• To process donations you give us and to ensure they are recorded correctly.
• To keep records of your relationship with us. For example; what events you have attended, what enquiries you have made, what areas of our work you have supported or what resources you have ordered.
• To enhance or improve your experience on our website. When you indicate your preferences through your use of our site, we may use this information to personalise the site to better meet your needs.

Keeping us up to date with your details and contact preferences

Please tell us as soon as any of your contact details change so that we can keep our records up to date.

You can change the way we contact you or the kind of material we send you at any time by contacting us by mail, phone or email using the contact details above.

You can unsubscribe from our regular emails at any time by using the ‘unsubscribe’ link on the email you have received.

WHO SEES YOUR INFORMATION?

The information we collect will be used exclusively within The Gifted Organisation Limited. We do not pass any of your personal information to any other organisations and/or individuals without your express consent.

OUR USE OF YOUR INFORMATION

By providing information you are agreeing to receive mailings that communicate the work of the Gifted Organisation Limited.

The Gifted Organisation Limited uses MailChimp to send regular emails. By providing us with your details you are giving The Gifted Organisation Limited  your express permission to transfer your data to MailChimp. If you do not give this permission then The Gifted Organisation Limited  will not be able to send emails to you. Each time you receive an email you will be able to update your preferences and subscribe or unsubscribe from regular emails via MailChimp.

How long do we keep your information?

The length of time we keep the information you have given us depends on the context in which you provided it. We will only keep information that is necessary for us to provide membership mailings and for statistical purposes.

We will keep records of any financial transactions you enter into with us for a minimum of six years. This will enable us to meet with accounting requirements and respond to any questions from you that arise during that period.

Gift Aid declarations and transactions must be kept for a minimum of 12 years after the Gift Aid is no longer valid.

VIEWING THE INFORMATION WE HOLD ABOUT YOU

You may request details of all the information The Gifted Organisation Limited holds about you by submitting a written request to our data protection officer. Please contact: The Data Protection Officer by sending an email to info@thegifted.org.uk

3. How we use your personal data

All the information we collect about you (personal data) via our website or through correspondence with you is used to operate and improve the service we offer. We never make lists of personal data available to other organisations and we only use personal data ourselves in the following ways:

• To contact you about fundraising events and activities
• To contact you about our work programmes, publications, and services
• To contact you about any membership, funding, supply or other agreement that we have with you

We comply with the principles of the Data Protection Act in the following ways:

• We will ask your consent before using your data for any purpose other than that for which it was given;
• We will endeavour to ensure the data we hold is completely accurate and will update our database if you tell us of any inaccuracies;
• We will only collect the data we need and will not keep it longer than necessary;
• We will keep and use all data in accordance with your rights (see below);
• Any data we hold about you will be treated confidentially and stored securely.

4. Use of links from this Website

In the event you choose to use links that appear on this web site to visit other websites, you are advised to read the privacy policies that appear on those sites.

5. Cookies

We make use of cookies to enable us to analyse how visitors to our websites are using them and what pages they are visiting. This enables us to customise and personalise the content on our website. Cookies make the interaction between users and websites faster and easier. Without cookies, it would be very difficult for a website to allow a visitor to fill up a shopping cart or to remember the user’s preferences or registration details for a future visit. We use websites such as Vimeo and YouTube to embed videos on our websites and you may be sent cookies from them via our site. Please look at the cookie and privacy policies on these 3rd party sites if you want more information about this. We also use 3rd party suppliers such as Facebook, Eventbrite and Google analytics and these suppliers may also make use of cookies. As some of these 3rd party services may be based outside of the UK and the EU they may not fall under the jurisdiction of UK courts.

WHAT IS A COOKIE?

A cookie is a piece of information in the form of a very small text file that is placed on an internet user’s hard drive. It is generated by a web page server, which is basically the computer that operates a website. The information the cookie contains is set by the server and it can be used by that server whenever the user visits the site. A cookie can be thought of as an internet user’s identification card, which tell a website when the user has returned.

6. Changes to this privacy statement

This policy was last updated in May 2022 but will be subject to regular review. Please revisit it each time that you consider giving personal data. Changes may be made to this policy from time to time. You will be notified of substantial changes to this statement through the posting of a prominent announcement.